Privacy Policy

1. Introduction

TheOtherBoard ("we," "our," "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

Please read this Privacy Policy carefully. By using the Platform, you consent to the collection and use of information in accordance with this policy. If you do not agree with the terms of this Privacy Policy, please do not access the Platform.

2. Information We Collect

Information You Provide

We collect information that you voluntarily provide when you:

• Register for an account
• Create or edit your profile
• Post content or send messages
• Contact us with inquiries or feedback
• Subscribe to our services
• Participate in surveys or promotions

This information may include:

• Account Information: Username, email address, password
• Profile Information: Display name, bio, photos, location, and other profile details
• Communication Data: Messages sent through our platform
• Payment Information: Billing address, payment method details (processed securely by our payment providers)

Automatically Collected Information

When you access the Platform, we automatically collect certain information, including:

• Device Information: Device type, operating system, unique device identifiers, browser type
• Log Data: IP address, access times, pages viewed, referring URL
• Location Data: General geographic location based on IP address
• Usage Data: Features used, actions taken, time spent on pages

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect and store information. Cookies are small data files stored on your device that help us improve your experience and our services.

Types of cookies we use:

• Essential Cookies: Required for basic site functionality, such as maintaining your login session
• Analytics Cookies: Help us understand how visitors interact with our site
• Preference Cookies: Remember your settings and preferences

3. How We Use Your Information

We use the information we collect to:

Provide Our Services

• Create and manage your account
• Process transactions and send related information
• Enable communication between users
• Display your profile to other users
• Provide customer support

Improve Our Services

• Analyze usage patterns and trends
• Develop new features and functionality
• Conduct research and analysis
• Fix bugs and improve performance

Safety and Security

• Detect, prevent, and address fraud or abuse
• Enforce our Terms of Service
• Verify user identities when required
• Protect the safety of our users and the public

Communication

• Send service-related announcements
• Respond to your inquiries and requests
• Send promotional communications (with your consent)

4. How We Share Your Information

We may share your information in the following circumstances:

With Other Users

Certain information in your profile is visible to other users of the Platform. This includes your display name, photos, bio, and any other information you choose to make public.

With Service Providers

We share information with third-party service providers who perform services on our behalf, such as:

• Payment processing
• Data hosting and storage
• Analytics and performance monitoring
• Customer support
• Email delivery

These providers are contractually obligated to protect your information and may only use it for the specific services they provide to us.

For Legal Compliance

We may disclose your information if required to do so by law or in response to:

• Valid legal processes (subpoenas, court orders, government requests)
• Protect our rights, privacy, safety, or property
• Protect the safety of other users or the public
• Investigate potential violations of our Terms of Service

Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any change in ownership or use of your information.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

• Encryption: SSL/TLS encryption for data transmitted between your browser and our servers
• Secure Storage: Encrypted storage of sensitive data at rest
• Access Controls: Strict access controls limiting who can access personal data
• Monitoring: Regular security monitoring and vulnerability assessments
• Employee Training: Regular security awareness training for our team

While we strive to protect your information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security but are committed to protecting your data to the best of our ability.

6. Your Rights and Choices

You have several rights regarding your personal information:

Access Your Data

You can access and review the personal information we have about you through your account settings.

Update Your Information

You can update or correct your account information at any time through your profile.

Delete Your Account

You may request deletion of your account and associated data. Some information may be retained as required by law or for legitimate business purposes.

Opt-Out Options

• Marketing Emails: You can unsubscribe from promotional emails by clicking the unsubscribe link in any email
• Cookies: You can manage cookie preferences through your browser settings

Data Portability

You may request a copy of your personal data in a portable format. Contact us to make this request.

7. Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this Privacy Policy. Specifically:

• Active Accounts: We retain your data while your account is active
• Deleted Accounts: Upon account deletion, we delete or anonymize your personal data within 30 days, except where retention is required by law
• Legal Requirements: We may retain certain information as required by law (tax records, legal proceedings, etc.)
• Backup Systems: Deleted data may persist in backup systems for a limited time

8. Children's Privacy

Our Platform is strictly for adults 21 years of age and older. We do not knowingly collect personal information from anyone under 21 years of age. If we discover that we have collected personal information from a person under 21, we will delete that information immediately.

If you believe we may have information from or about a person under 21, please contact us immediately at legal@theotherboard.com.

9. International Users

The Platform is operated from the Netherlands. If you are accessing the Platform from outside the European Union, please be aware that your information may be transferred to, stored, and processed in the Netherlands where our servers are located.

Your data is protected under the General Data Protection Regulation (GDPR) and Dutch data protection laws, which provide robust privacy protections. By using the Platform, you consent to the transfer and processing of your information in the Netherlands.

For users within the European Economic Area (EEA), your rights under the GDPR include the right to access, rectify, erase, restrict processing, data portability, and object to processing of your personal data. To exercise these rights, contact us at legal@theotherboard.com.

10. California Privacy Rights (CCPA)

If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA):

• Right to Know: You can request information about the personal information we collect, use, and disclose
• Right to Delete: You can request deletion of your personal information
• Right to Opt-Out: You can opt-out of the sale of your personal information (note: we do not sell personal information)
• Right to Non-Discrimination: We will not discriminate against you for exercising your CCPA rights

To exercise these rights, please contact us at legal@theotherboard.com.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy on this page
• Updating the "Last Updated" date at the top of this policy
• Sending an email notification for material changes (if you have an account)

We encourage you to review this Privacy Policy periodically. Your continued use of the Platform after any changes indicates your acceptance of the updated policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our privacy practices:

• Email:legal@theotherboard.com
• Contact Form: Contact Us

We will respond to your inquiry within 30 days.